How to Set Up Hostinger Email on Mobile and Desktop Devices: A Complete Guide
Setting up your professional Hostinger email account across all your devices ensures you can stay connected and maintain your business communications seamlessly. Whether you’re using a smartphone, tablet, or computer, this comprehensive guide will walk you through the entire process step by step.
Before You Begin: Essential Information You’ll Need
Before diving into the setup process, make sure you have the following information readily available:
Your email address: yourname@yourdomain.com
Email password: The password you created for your email account
Incoming mail server settings:
Server: mail.yourdomain.com (or imap.hostinger.com)
Port: 993 (IMAP with SSL) or 143 (IMAP without SSL)
Security: SSL/TLS encryption
Outgoing mail server settings:
Server: mail.yourdomain.com (or smtp.hostinger.com)
Port: 465 (SMTP with SSL) or 587 (SMTP with TLS)
Security: SSL/TLS encryption
Authentication: Required
Setting Up Hostinger Email on Desktop Devices
Microsoft Outlook (Windows/Mac)
Microsoft Outlook is one of the most popular email clients for professional use. Here’s how to configure your Hostinger email:
Step 1: Open Outlook and Start Setup
1. Launch Microsoft Outlook on your computer
2. If this is your first time using Outlook, you’ll see the welcome screen
3. Click “Add Account” or go to File > Add Account
Step 2: Enter Your Credentials
1. Select “Manual setup or additional server types”
2. Choose “POP or IMAP”
3. Enter your name and email address
4. Select “IMAP” as the account type
Step 3: Configure Server Settings
1. Incoming mail server: mail.yourdomain.com
2. Outgoing mail server: mail.yourdomain.com
3. Enter your username (full email address) and password
4. Click “More Settings”
Step 4: Advanced Configuration
1. Go to the “Outgoing Server” tab
2. Check “My outgoing server (SMTP) requires authentication”
3. Select “Use same settings as my incoming mail server”
4. Go to the “Advanced” tab
5. Set incoming server port to 993 and enable SSL encryption
6. Set outgoing server port to 465 and enable SSL encryption
7. Click “OK” and then “Next” to test the connection
Apple Mail (macOS)
Apple Mail provides excellent integration with macOS and is perfect for Mac users:
Step 1: Open Mail Preferences
1. Open the Mail app on your Mac
2. Go to Mail > Preferences > Accounts
3. Click the “+” button to add a new account
Step 2: Choose Account Type
1. Select “Other Mail Account”
2. Click “Continue”
Step 3: Enter Account Information
1. Name: Your full name
2. Email Address: your-email@yourdomain.com
3. Password: Your email password
4. Click “Sign In”
Step 4: Manual Configuration (if automatic setup fails)
1. Account Type: IMAP
2. Incoming Mail Server: mail.yourdomain.com
3. Username: Your full email address
4. Password: Your email password
5. Outgoing Mail Server: mail.yourdomain.com
6. Use SSL: Enable for both incoming and outgoing servers
7. Authentication: Password
8. Click “Sign In” to complete setup
Thunderbird (Cross-Platform)
Mozilla Thunderbird is a free, open-source email client that works on Windows, Mac, and Linux:
Step 1: Launch Thunderbird
1. Open Mozilla Thunderbird
2. Click “Set up an existing email account”
Step 2: Enter Basic Information
1. Your name: Enter your full name
2. Email address: your-email@yourdomain.com
3. Password: Your email password
4. Click “Continue”
Step 3: Manual Configuration
1. Click “Manual config” if automatic detection fails
2. Incoming server: IMAP, mail.yourdomain.com, Port 993, SSL/TLS
3. Outgoing server: SMTP, mail.yourdomain.com, Port 465, SSL/TLS
4. Username: Your full email address for both servers
5. Click “Re-test” to verify settings
6. Click “Done” to complete setup
Setting Up Hostinger Email on Mobile Devices
iPhone and iPad (iOS)
Setting up email on iOS devices is straightforward with the built-in Mail app:
Step 1: Access Mail Settings
1. Open the “Settings” app on your iPhone or iPad
2. Scroll down and tap “Mail”
3. Tap “Accounts”
4. Tap “Add Account”
Step 2: Choose Account Type
1. Select “Other” from the list of email providers
2. Tap “Add Mail Account”
Step 3: Enter Account Details
1. Name: Your full name
2. Email: your-email@yourdomain.com
3. Password: Your email password
4. Description: A name for this account (e.g., “Business Email”)
5. Tap “Next”
Step 4: Configure Server Settings
1. Select “IMAP” at the top
2. Incoming Mail Server:
Host Name: mail.yourdomain.com
User Name: Your full email address
Password: Your email password
3. Outgoing Mail Server:
Host Name: mail.yourdomain.com
User Name: Your full email address
Password: Your email password
4. Tap “Next” and then “Save”
Step 5: Advanced Settings (if needed)
1. Go back to Settings > Mail > Accounts
2. Select your new account
3. Tap “Advanced”
4. Ensure SSL is enabled and ports are set correctly (993 for IMAP, 465 for SMTP)
Android Devices
Android users can set up Hostinger email using the Gmail app or any other email client:
Using Gmail App:
Step 1: Open Gmail App
1. Open the Gmail app on your Android device
2. Tap the menu icon (three lines) in the top-left corner
3. Scroll down and tap “Settings”
4. Tap “Add account”
Step 2: Select Account Type
1. Choose “Other”
2. Enter your email address and tap “Next”
Step 3: Choose Setup Type
1. Select “Personal (IMAP)”
2. Enter your password and tap “Next”
Step 4: Configure Server Settings
1. Incoming server settings:
Server: mail.yourdomain.com
Port: 993
Security type: SSL/TLS
2. Outgoing server settings:
Server: mail.yourdomain.com
Port: 465
Security type: SSL/TLS
Require sign-in: Yes
3. Tap “Next” to complete setup
Using Samsung Email or Other Android Email Apps:
Step 1: Open Email App
1. Open your preferred email app
2. Tap “Add Account” or the “+” icon
Step 2: Manual Setup
1. Select “Other” or “Manual setup”
2. Enter your email address and password
3. Choose “IMAP account”
Step 3: Server Configuration
1. Incoming server:
Server: mail.yourdomain.com
Port: 993
Security: SSL/TLS
Username: Your full email address
2. Outgoing server:
Server: mail.yourdomain.com
Port: 465
Security: SSL/TLS
Username: Your full email address
3. Complete the setup process
Troubleshooting Common Issues
Connection Problems
If you’re experiencing connection issues, try these solutions:
Check Your Credentials
Verify that your email address and password are correct
Ensure you’re using your email password, not your Hostinger account password
Double-check that your domain name is spelled correctly in server settings
Firewall and Antivirus
Temporarily disable firewall or antivirus software to test connection
Add your email client to the firewall exceptions
Check if your internet provider blocks certain ports
Server Settings Verification
Confirm you’re using the correct server addresses
Try alternative server settings if the primary ones don’t work
Ensure SSL/TLS encryption is properly configured
Authentication Errors
Two-Factor Authentication
If you have 2FA enabled, you may need to generate an app-specific password
Check your Hostinger control panel for 2FA settings
Use the app-specific password instead of your regular password
SMTP Authentication
Ensure SMTP authentication is enabled in your email client
Verify that you’re using the same credentials for both incoming and outgoing servers
Check that the “Use same settings as incoming server” option is selected
Synchronization Issues
IMAP vs POP3
Use IMAP instead of POP3 for better synchronization across devices
IMAP keeps emails on the server, allowing access from multiple devices
POP3 downloads emails to one device, removing them from the server
Folder Synchronization
Check if sent items and other folders are properly synchronized
Configure folder subscription settings in your email client
Verify that deleted items are being handled correctly
Advanced Configuration Tips
Setting Up Email Signatures
Desktop Clients
1. Create a professional email signature in your email client
2. Include your name, title, company, and contact information
3. Keep it concise and professional
4. Test the signature on different devices to ensure proper formatting
Mobile Devices
1. Set up signatures in your mobile email app settings
2. Create shorter versions for mobile to account for smaller screens
3. Consider using plain text signatures for better compatibility
Organizing Your Email
Folder Structure
Create folders for different projects, clients, or categories
Use consistent naming conventions across all devices
Set up rules and filters to automatically sort incoming emails
Email Rules and Filters
Configure automatic filtering based on sender, subject, or keywords
Set up different notification sounds for important emails
Create vacation responders and out-of-office messages
Security Best Practices
Password Security
Use strong, unique passwords for your email account
Enable two-factor authentication if available
Regularly update your passwords
Encryption and Privacy
Always use SSL/TLS encryption for both incoming and outgoing servers
Be cautious when connecting to public Wi-Fi networks
Consider using a VPN for additional security
Alternative Setup Methods
Webmail Access
If you prefer not to configure email clients, you can always access your Hostinger email through webmail:
1. Visit your domain’s webmail interface (usually yourdomain.com/webmail)
2. Log in with your email address and password
3. Access all your emails through any web browser
4. No additional configuration required
Email Forwarding
You can also set up email forwarding to send all emails to another account:
1. Log into your Hostinger control panel
2. Navigate to the email section
3. Set up forwarding rules to redirect emails to Gmail, Outlook, or other services
4. This allows you to manage multiple email accounts in one place
Conclusion
Setting up your Hostinger email across all your devices ensures you never miss important communications and can respond promptly from anywhere. Whether you prefer desktop clients like Outlook and Thunderbird or mobile apps on iOS and Android, the process is straightforward when you have the right server settings and follow the step-by-step instructions.
Remember to test your setup by sending test emails between devices and verifying that all features work correctly. If you encounter any issues, refer to the troubleshooting section or contact Hostinger support for additional assistance.
With your professional email properly configured across all devices, you’ll be able to maintain consistent, professional communication that helps build trust with your clients and colleagues. Take the time to set up proper signatures, organize your folders, and configure security settings to get the most out of your Hostinger email service.